Proposal: Regular Trash Bin Cleaning Services for McKinney MUD No. 1

Prepared for: McKinney Municipal Utility District No. 1 (Board of Directors)
Prepared by: RC Seaburg Ventures LLC dba Spotless Bin Co. (Spotless Bin Co)
Date: May 16, 2025

Executive Summary

McKinney MUD No. 1 is responsible for managing community services and infrastructure, including the upkeep of 20 waste bins in the district’s parks and public areas. These bins play a vital role in waste management, yet they are often overlooked when it comes to regular maintenance and sanitation. Spotless Bin Co. is pleased to present this comprehensive proposal to implement a regular trash bin cleaning service for the district. This program will sanitize, deodorize, and maintain the district’s waste bins on a scheduled basis, improving public health, reducing odors and pest infestations, and enhancing the overall cleanliness and image of the community.

Regular cleaning of trash bins offers numerous benefits: it eliminates harmful bacteria (bins can harbor over 400 types of bacteria, including E. coli and Salmonella ), controls foul odors, and prevents attraction of pests such as flies, roaches, and rodents . A cleaner waste bin environment means a healthier, safer experience for residents and visitors. Moreover, by partnering with Spotless Bin Co., the district gains environmental and financial advantages – our eco-friendly cleaning technology recycles water and uses biodegradable cleaners, ensuring minimal environmental impact , while also prolonging the life of the bins (preventing corrosion and wear) and potentially reducing long-term costs .

This proposal aligns with the MUD’s budget and priorities. The Board’s approved FY2026 budget allocates $62,500 for Park Improvements/Maintenance and substantial funds for infrastructure upkeep (e.g. $125,000 for sidewalks and $12,500 for street signs in FY2026 ). Implementing a bin cleaning program is a natural extension of these maintenance efforts, protecting community assets at a fraction of the cost. In prior years, the district also collected Garbage Service Revenue (approximately $100,000) to fund waste services . Dedicating a small portion of these existing resources to regular bin cleaning will maximize the value of the district’s waste management services and demonstrate a commitment to public sanitation and quality of life.

Recommendation: Spotless Bin Co. proposes a one-year program of regular bin cleaning for all 20 district bins, with services performed monthly for optimal results. The annual cost is modest (estimated at only a few thousand dollars total, detailed in this proposal) – a small investment yielding significant health, environmental, and aesthetic returns. We suggest launching with a short pilot period of 3 months of service (with no long-term commitment) to allow the Board to evaluate the benefits firsthand. After the pilot, the district can transition into an annual contract to secure favorable pricing and continuous service.

Spotless Bin Co. is a veteran-owned, local business with a mission to keep communities clean and healthy. Our team is fully insured, and our cleaning process is state-of-the-art, utilizing high-pressure 180°F water for thorough sanitization while capturing all wastewater for proper disposal. We will work closely with the district to schedule services at convenient times (e.g. right after trash pickup days) and ensure minimal disruption. This document provides the background, analysis of benefits, scope of work, pricing options, and formal proposal details for the Board’s consideration. We are confident that our services will exceed industry standards and deliver tangible improvements to McKinney MUD No. 1’s cleanliness and resident satisfaction.

Background

McKinney MUD No. 1 oversees vital services including water, wastewater, parks, and garbage collection for the community. As part of its operations, the district provides public waste bins in parks and common areas (totaling 20 bins) to keep our neighborhoods clean. These bins accumulate garbage and organic waste daily, especially with regular park use and community events. Currently, aside from routine trash removal, there is no schedule for cleaning or sanitizing these bins. Over time, uncleaned bins develop residues of food, liquids, and other debris that standard garbage pickup does not remove. In the Texas heat, this residue quickly becomes a breeding ground for bacteria and emits strong odors, creating an unsanitary and unpleasant environment.

The MUD’s strategic priorities and budget reflect an understanding of the importance of maintenance and cleanliness. In the approved budget for FY ending 03/31/2026, the Board introduced a new allocation of $62,500 for “Park Improvements / Maintenance” , underlining a commitment to improving and maintaining park facilities. Similarly, the district budgets for Maintenance & Repairs of infrastructure (e.g. roads, sidewalks, signage) in the tens of thousands of dollars annually . These allocations show that the Board actively invests in the upkeep of community assets. However, one area that has not yet been addressed is the maintenance of the waste bins themselves and the hygiene of the areas around them.

It is important to recognize that dirty trash bins are more than just an eyesore – they pose health and sanitation risks. Studies and municipal health guidelines note that filthy, smelly garbage cans are a public nuisance and can attract pests and disease . In fact, some city ordinances require that property owners keep waste containers clean and disinfected to prevent rodent and insect infestations . While McKinney MUD No. 1 may not yet have a formal policy on bin cleanliness, adopting a proactive cleaning program would put the district ahead of the curve in terms of public health best practices. It would also complement the district’s waste collection services – noting that in FY2025 the MUD collected about $100,000 in Garbage Service Revenue from residents for waste removal , residents will appreciate seeing those fees translated into cleaner, safer waste handling conditions.

Currently, the responsibility for bin cleanliness either falls to ad-hoc efforts or is left unattended. Park staff or residents might occasionally rinse a foul bin with a hose, but this DIY approach is typically ineffective and potentially harmful. A standard hose rinse does not truly sanitize or deodorize a bin; it often just spreads the grime around without killing bacteria or removing the source of odors, and can result in dirty runoff water flowing into sidewalks or storm drains . Without proper equipment, water temperatures aren’t high enough to disinfect, and residual waste remains. This means odors persist and bacteria continue to thrive, even after a rinse . Moreover, any chemicals or dirty water that wash out can seep into the soil or waterways, negatively impacting the environment.

In contrast, professional bin cleaning services have emerged as a solution to these issues. Across the country, many forward-thinking communities, homeowners’ associations, and municipalities are turning to scheduled trash bin sanitation. Major waste management companies and city public works departments (from Springfield, MA to Arlington, VA, and even Anchorage, AK) have implemented trash cart cleaning programs , recognizing that this service greatly improves public sanitation. McKinney MUD No. 1 now has the opportunity to be a leader in North Texas by implementing a similar program at the district level. Doing so will directly address resident concerns about smelly or dirty park trash cans and will demonstrate the Board’s commitment to health, safety, and quality of life improvements.

In summary, the context is clear: the district has invested in park maintenance and values cleanliness, yet the waste bins remain a gap in our maintenance regimen. This proposal aims to fill that gap with a cost-effective, professionally-managed bin cleaning service. By leveraging Spotless Bin Co.’s expertise, the MUD can ensure its 20 waste bins are no longer a source of unpleasant odors or potential health hazards, but instead are clean, sanitary fixtures that blend into the well-kept environment of our parks and public spaces.

Importance and Benefits of Regular Bin Cleaning

Keeping trash bins clean is not just a cosmetic nicety – it is a vital public health and environmental practice. Below, we outline the key benefits of instituting a regular cleaning schedule for the district’s waste bins:

Improved Sanitation & Public Health: Garbage bins accumulate a soup of bacteria, viruses, and germs from decomposing waste. Studies have found that a typical trash bin can harbor hundreds of different bacterial strains, including dangerous pathogens like E. coli, Salmonella, and Listeria . These microorganisms can pose health risks, potentially spreading disease through flies or direct contact. Regular cleaning sanitizes the bins, killing harmful bacteria and reducing viral loads . This creates a healthier environment for residents, park visitors, and even waste management workers. By keeping the bins disinfected, we minimize the risk of illnesses and unpleasant encounters with biohazards.
Odor Control and Community Comfort: Decaying organic waste emits foul-smelling gases that can permeate the surrounding area . A dirty bin often gives off a strong stench that nearby homeowners and park-goers quickly notice, especially in warm weather. Routine cleaning removes the residue and gunk that cause these odors, leaving bins smelling fresh or neutral. According to cleaning experts, a regular cleaning schedule can “nip the odor problem in the bud” by eliminating residual food particles and liquids before they turn into a “not-so-pleasant aroma” . This means more pleasant parks and streets, without the embarrassment or discomfort of foul smells. It improves the experience for anyone living nearby or using the community facilities.
Pest and Insect Prevention: Uncleaned trash bins are magnets for pests. Food scraps and sticky residues attract flies, maggots, cockroaches, ants, and even rodents like rats and raccoons looking for an easy meal . These pests not only create a nuisance (for example, swarms of flies or the sight of cockroaches when a bin is opened) but can also carry diseases and further spread trash. Regularly sanitizing the bins eliminates food sources and breeding grounds for pests . With nothing to feed on, pest populations around the bins are dramatically reduced. This helps the district avoid infestations and reduces the need for separate pest control measures (which can be costly and involve harmful pesticides). Keeping bins clean and dry also deters pests from using them as a habitat, supporting the community’s overall pest management efforts.
Enhanced Community Aesthetics: From a civic pride and aesthetic standpoint, cleanliness matters. Overflowing or grimy trash cans can be eyesores in an otherwise beautiful park or street. Sticky stains, dark sludge, or trails of garbage juice around bins reflect poorly on the community upkeep. By contrast, clean bins and clean surrounding areas improve curb appeal and demonstrate attention to detail. Residents will notice that their public spaces are well-maintained. As a result, there’s an increase in community satisfaction and a positive image for the district. Clean bins also encourage proper use – people are more likely to use a trash receptacle that isn’t foul or repugnant. In essence, regular cleaning keeps our shared spaces looking neat and inviting, which is especially important in parks and recreational areas.
Regulatory Compliance & Safety: While there may not be an immediate law in our locality forcing bin cleaning, health and sanitation codes generally prohibit conditions that attract vermin or create nuisances. In some jurisdictions, keeping waste containers clean and disinfected is actually required by ordinance because of the public health implications. Proactively cleaning our bins helps ensure compliance with any applicable health regulations (present or future) and avoids potential violations (e.g., if a bin became a source of a pest infestation or if foul odors were deemed a public nuisance). Additionally, from a safety perspective, removing grime can reduce slip hazards (think of leaked greases or liquids around a bin) and even fire hazards (in rare cases, chemical-soaked trash or reactive waste could pose a risk if not cleaned out). By maintaining clean containers, the district is being proactive in risk management and demonstrating due diligence in providing safe public amenities.

Illustration: The interior of a district trash bin before (top) and after (bottom) professional cleaning. Regular bin cleaning removes the buildup of waste residue, stains, and bacteria-laden grime that cause odors and attract pests. The result is a sanitary, odor-free, and visually clean container. This dramatic difference improves public health and the user experience in the community’s shared spaces.

In summary, regular bin cleaning is an essential maintenance task that yields multi-faceted benefits. It directly supports the Board’s goals of maintaining a clean, safe community and complements other sanitation efforts like weekly trash collection. By investing in a scheduled cleaning service, McKinney MUD No. 1 will address a currently unmet need with significant upside: healthier surroundings, happier residents, and prolonged lifespan of waste infrastructure. In the next sections, we discuss how Spotless Bin Co. can deliver these benefits in an efficient, eco-friendly manner, and why partnering with a professional service is the optimal choice.

Advantages of Partnering with Spotless Bin Co. (Environmental, Health & Financial)

While the benefits of clean bins are clear, it is equally important to choose the right partner to implement the cleaning program. Spotless Bin Co. offers a specialized service that not only achieves the sanitation goals outlined above but does so with maximum efficiency, environmental responsibility, and cost-effectiveness. Here we highlight the advantages of our company’s approach in terms of environmental impact, health outcomes, and financial value:

1. Eco-Friendly Cleaning Technology: Spotless Bin Co. prides itself on using environmentally sustainable practices. Our cleaning trucks are custom-built with a self-contained water recycling system and high-efficiency equipment. This means we do not waste large volumes of water, nor do we allow contaminated runoff to pollute storm drains. In fact, our system can reclaim and reuse the water used for cleaning – we achieve 100% water reclamation during the cleaning process . The benefit of this technology is two-fold: (a) Water Conservation – Professional bin cleaning uses far less water than manual cleaning with a garden hose. For example, one industry comparison found that a single homeowner might use 15 gallons or more trying to clean one trash can with a hose, whereas specialized equipment can clean the same can with as little as 3–5 gallons . Our equipment can clean up to 5 bins with the same amount of water a typical DIY effort would use on one bin , thanks to high-pressure sprayers and water recycling. By using our service, the district conserves water, supporting local water conservation goals. (b) Preventing Pollution – All dirty water, grime, and wastewater extracted from the bins is collected in our truck’s tank, not spilled on the ground. We dispose of this wastewater safely at an appropriate facility, ensuring that none of the bacteria-laden or chemically contaminated water ends up in the environment. This prevents soil contamination and protects local waterways from the toxins and pathogens that dirty trash bin runoff can contain . Additionally, we use biodegradable, non-toxic cleaning agents . No harsh chemicals like bleach are left behind; our detergents break down harmlessly, so there is no negative impact on landscaping or the environment. The net environmental impact of our service is extremely low – essentially we leave the area cleaner than we found it, with no trace of pollutants.

2. Superior Sanitization & Health Protection: Spotless Bin Co.’s process is designed for deep sanitization, far beyond what a simple rinse or even a soap scrub can achieve. Our truck-mounted cleaning unit uses high-pressure hot water – water is heated to over 180°F (82°C) to disinfect and blast away grime . The pressure (over 3,500 PSI) and heat combination effectively kills bacteria and viruses on contact and removes stuck-on residues that harbor germs . This ensures that each bin is not just clean looking, but truly sanitized after we service it. For the district, this translates to measurable health benefits: bins that have been cleaned by our method will have a dramatically lower bacterial count, reducing exposure risk. Furthermore, our team applies a biodegradable deodorizing disinfectant after cleaning (a final misting of the interior) that continues to inhibit bacterial growth and keep the bin smelling fresh for days . From a public health perspective, partnering with Spotless Bin Co. means consistent, verifiable sanitation of a commonly used public utility (the trash cans). This level of cleanliness would be very hard to achieve with in-house staff or generic pressure washing, as we utilize specialized equipment purpose-built for trash bin hygiene. By entrusting us with this task, the Board can be confident that the community’s bins are maintained at a high standard of cleanliness month after month, thereby protecting residents and workers from avoidable germs and filth. In addition, cleaner bins mean fewer pests (as discussed earlier), which correlates to a healthier community with less chance of pest-borne diseases. Spotless Bin Co. essentially acts as an extension of your public health efforts, ensuring that one small but important vector – the neighborhood trash cans – does not undermine the cleanliness of your environment.

3. Financial Savings and Value Proposition: Engaging a professional service like Spotless Bin Co. provides excellent value for money when considering both the direct and indirect financial benefits. Firstly, our pricing (detailed in the next section) is highly competitive and scaled for community service – meaning the cost per bin is low, especially given the volume (20 bins) and recurring schedule. We leverage economies of scale and efficient routing to keep costs affordable. In comparison, if the district were to attempt cleaning the bins internally, it would incur expenses for equipment (a commercial hot pressure washer system can be costly), labor hours for staff (including training and safety measures), and liability for handling contaminated waste water. Outsourcing to Spotless Bin Co. bypasses those overhead costs and transfers the workload and responsibility to us, the specialists. Secondly, regular cleaning extends the lifespan of the bins, which has direct financial benefit. Trash bins, especially if they are the large rolling carts or metal cans, are not cheap to replace – a standard 45-gallon municipal-grade trash bin can cost on the order of $50–$60 each (not including shipping or logo printing). If bins are left perpetually dirty, the residues can cause corrosion in metal parts or degradation of plastic. Bacteria and chemicals in trash can actually break down plastics and cause persistent stains or brittleness over time. By keeping bins clean and removing corrosive substances, we prevent rust and deterioration . This means the district won’t have to purchase new bins as frequently; a bin that might have needed replacement in a few years due to wear and odor could get several extra years of service. Avoiding even a handful of bin replacements pays for the cleaning service. Thirdly, indirect savings come from mitigating pest control and cleaning up messes. A dirty bin that turns into a pest hotspot might require calling exterminators or cleaning up scattered trash if animals knock over bins. These are real costs (and headaches) that can be avoided. There’s also an aspect of value in resident satisfaction – a cleaner environment may reduce complaints to the Board or demands for other services. In essence, for a modest recurring expense, the district purchases a “cleanliness insurance” that heads off larger expenditures and preserves the value of existing assets. Spotless Bin Co. also offers flexible contract terms that can lock in prices for multiple years, protecting the district from inflation or fuel cost fluctuations. We aim to be a long-term partner, continuously proving our value through reliable service and tangible results (sparkling clean bins and happier patrons of your parks).

4. Professionalism, Convenience, and Reliability: Another advantage of Spotless Bin Co. is the professional service experience we bring. Our company is fully licensed and insured, and all technicians are background-checked and trained specifically in trash bin sanitation. We adhere to strict safety protocols (e.g., wearing appropriate PPE, using truck stabilizers, proper handling of cleaning agents) to ensure safe operations on site, protecting both our workers and the public. The Board can have peace of mind that there is no added liability or risk when we are on the job – unlike if volunteers or untrained staff attempted this potentially messy task. Additionally, we handle all aspects of the process, from scheduling to cleanup, meaning zero hassle for the district. Our scheduling is flexible: we can arrange to service the bins on days that coordinate with garbage collection (typically right after the bins are emptied by the trash hauler, so we clean them before new trash accumulates). We perform the cleanings on-site at the curb or wherever the bins are located, using a self-contained truck. Each service visit is very efficient – it takes only a couple of minutes per bin with our equipment, so all 20 bins can be cleaned in roughly an hour. We do not disrupt park activities or traffic; our team works quietly and quickly. The convenience factor for the district is high: once a schedule is set, the Board and staff can “set it and forget it” – we will come and perform the cleaning automatically at the set intervals, and you will receive a report or confirmation each time. Our approach is rooted in reliability and consistency; we know that the value of this service comes from doing it regularly and thoroughly. Spotless Bin Co. has a track record of excellence and trust – as a locally operated, veteran-owned business, we stake our reputation on doing the job right . We treat your community’s bins as if they were our own, with care and attention to detail. Partnering with us means you get a dedicated ally who takes pride in improving the cleanliness of McKinney MUD No. 1. We are confident that our professional touch will reflect positively on the Board’s commitment to maintaining a high standard for the neighborhood.

5. Exceeding Industry Standards: Finally, it’s worth noting how Spotless Bin Co. excels compared to typical industry practices. While trash bin cleaning is a relatively new service niche, not all providers are the same. Some “pressure washing” companies might offer to rinse bins, but they may not utilize water reclamation or true sanitization, and might simply flush dirty water into the street (which could violate environmental regulations). Spotless Bin Co. differentiates itself by using custom-designed bin-cleaning rigs built specifically for this purpose, ensuring deep cleaning and zero environmental impact . We stay ahead of the curve by implementing best practices such as multi-stage filtration of wastewater and high-temperature disinfection that many small operators or DIY methods lack. In terms of pricing, our model is transparent and competitive – we provide clear per-bin pricing and package deals (detailed below), whereas some competitors might have hidden fees for “fuel” or only offer one-time cleaning at high rates. Additionally, Spotless Bin Co. offers a satisfaction guarantee: if a bin isn’t cleaned to your standards, we will re-clean it. Our goal is to build a long-term relationship with the district, so we hold ourselves to the highest standard of service. By choosing Spotless, the Board chooses a provider that is at the forefront of the industry and committed to continuous improvement. We constantly monitor industry developments (for example, improved cleaning nozzles, eco-friendlier disinfectants, etc.) to ensure McKinney MUD No.1 receives the best service available in the market.

In summary, partnering with Spotless Bin Co. provides comprehensive advantages. The district will benefit from an eco-conscious service that safeguards local water and soil, a powerful sanitation regimen that protects public health, and a cost-effective maintenance strategy that yields long-term savings. All of this is delivered with professional care and reliability. We believe these advantages make Spotless Bin Co. the ideal partner to implement the bin cleaning program and help McKinney MUD No. 1 set a shining example of cleanliness and community care.

Scope of Work and Service Proposal

Spotless Bin Co. proposes to provide comprehensive trash bin cleaning services for the 20 waste bins in McKinney MUD No. 1. Below we outline the scope of work, the service methodology, and the proposed schedule and pricing options for the Board’s consideration.

Scope of Work & Cleaning Process

Bins Covered: All 20 waste bins under the district’s management, including those located in parks, trails, or other common areas. This includes both standard trash cans and recycling bins (if any) of similar size, up to ~95-gallon capacity. We assume these bins are the type serviced by the waste hauler (roll-out carts or stationary park trash cans). If some bins differ significantly in size or type (e.g. dumpster or specialty containers), we can adjust the approach accordingly, but at present we understand the scope to be the 20 regular waste receptacles.
On-Site Cleaning: Our team will perform cleaning on-site at the district, traveling with our specialized truck to each bin location. We will coordinate with the district on whether bins will be brought to a central location or if we will visit multiple spots (for example, going park to park). In many cases, it’s most efficient if bins are gathered or rolled out curbside on cleaning day (similar to trash collection day). We can work with park staff to establish a routine (for instance, directly after trash pickup, a staff member could unlock any stationary bins or roll out bins if they are normally stored inside enclosures). Spotless Bin Co. is flexible – we can discuss the logistics that work best with minimal labor on the district’s part.
Cleaning Method: Each bin will be cleaned using our four-step process:
Pre-treatment: We start by spraying the inside of the bin with an organic degreaser and deodorizing solution to loosen stuck-on grime and neutralize odors . This targets problem areas like sticky soda residues or rotten food juices.
High-Pressure Hot Water Blast: Our truck’s hydraulic lift will grab the bin and invert it over a specially designed catch basin on the truck. We then use spinning high-pressure heads (3500 PSI) that rotate inside the bin, using water heated to over 180°F . This step thoroughly power-washes the interior from all angles, stripping away debris, grease, and organic matter. The hot water kills bacteria on contact. We typically spray the interior for about 30 seconds to 1 minute per bin (adjusting as needed for level of dirtiness). The bin exterior is also sprayed down so that handles and lid are cleaned of grime.
Wastewater Recovery: All the dirty water and dislodged waste from the bin is captured by our truck’s built-in tank. Solid debris (like food chunks) are filtered out and collected in a filter trap (which we empty and dispose of properly). The wastewater (greywater) is stored in our tank for disposal at a wastewater treatment site according to regulations. No dirty water is dumped on site. This ensures the area around the bin is left clean and dry – often cleaner than before since we also rinse off any spillage around the bins.
Sanitize & Deodorize Finish: After the high-pressure wash, we return the bin to upright and give it a final mist spray of a biodegradable sanitizer/deodorizer inside and on the lid . This light coating helps eliminate any remaining germs and leaves a fresh scent. It also has a residual effect for a few days, deterring immediate re-growth of bacteria. Finally, we ensure the bin is left with the lid closed to remain clean until next use.

Additional Details: Our team will check each bin during service for any issues (cracks, broken wheels, etc.) and can report those to the district if observed, adding an extra layer of asset management. After cleaning, the bins will be noticeably cleaner to sight and smell. We can provide before/after photos as part of our reporting so the Board can see the difference (especially during the pilot phase). All work will be performed by uniformed technicians in branded vehicles for easy identification. We anticipate minimal noise (the truck’s cleaning unit is about as loud as a standard lawn mower and each bin is cleaned quickly). We schedule operations typically during daylight, standard working hours, unless an off-hour is preferred to avoid any park visitor presence (which usually isn’t necessary due to our speed and cleanliness).
Safety and Compliance: Spotless Bin Co. will follow all safety protocols. We place safety cones around our work area if in a parking lot or street to alert passersby. Our equipment is DOT approved and our disposal methods comply with environmental regulations (we have a permit to dispose of collected wastewater at designated facilities). We carry general liability insurance and workers’ compensation, and can provide proof of insurance naming the MUD as additionally insured if required. The district incurs no risk in having our crew perform this work – we assume responsibility for our operations fully.

Service Frequency Options

We recommend a regular schedule for bin cleaning to maintain consistent results. Based on industry best practices and the climate in North Texas, monthly cleaning is ideal to prevent significant odor build-up and pest attraction, especially in warmer months. However, we provide a few frequency options for the Board to consider, depending on budget and desired level of service:

Option 1: Monthly Service (Recommended) – Clean all 20 bins once every month (12 services/year). This cadence keeps bins continuously clean and sanitary. Particularly from spring through fall when temperatures are high, monthly service ensures odors and bacteria never get a foothold. Estimated pricing: $10 per bin per service. For 20 bins, that is $200 per month. Over a year, the annual cost would be $2,400 for 12 monthly cleanings of all bins. This option offers the best results and a predictable routine. Residents will always find clean bins, and issues like maggots or strong odors will be virtually eliminated year-round. (If budget allows, this is our strongest recommendation for sustaining a high sanitation standard.)
Option 2: Bi-Monthly Service (Every 2 Months) – Clean all bins approximately once every two months (6 services/year). This could be a compromise if monthly is not feasible; bins would be cleaned in, say, March, May, July, September, November, and January for example. Estimated pricing: $12 per bin per service (a slightly higher rate due to less frequent schedule). For 20 bins, each service round costs about $240, totaling roughly $1,440 per year. This schedule will still significantly improve conditions (bins will never go more than 8 weeks without attention), though there may be some odor/pest buildup in the final weeks of each cycle, especially in summer. It strikes a balance between performance and cost savings.
Option 3: Quarterly Service – Clean all bins once every 3 months (4 services/year). Estimated pricing: $15 per bin per service. For 20 bins, each quarterly service is about $300, totaling $1,200 per year. Quarterly cleaning is the minimum schedule we would recommend to see a noticeable benefit. It will address the worst of the grime and smell every few months, but bins may still become quite dirty in between (e.g. a bin cleaned in April might be dirty again by June and not cleaned until July). This is a budget-friendly option and far better than no cleaning at all, but the Board should temper expectations that odors/pests will be reduced immediately after each cleaning but may return in the intervening 3-month gap. Some clients start with quarterly service but move to more frequent service after experiencing the difference.
Option 4: One-Time or As-Needed Service – We also offer one-time deep cleanings or on-call service. For instance, the Board might want a one-time cleaning of all bins at the start of summer, or before a big community event. Estimated one-time pricing: $20 per bin for a single service (because mobilizing for a single service has higher relative cost). For 20 bins this would be $400 for a one-off cleaning of the entire district. While one-time cleans can reset the cleanliness of the bins, keep in mind that the benefits will diminish as weeks go by; thus, we suggest this option either as a pilot trial (to see the results firsthand) or for occasional refreshes if a full recurring program is not adopted. We also offer emergency cleaning (e.g. if a particular bin had a spill of something hazardous or extremely foul) – pricing for a single bin incident would be assessed case-by-case, but roughly in the ~$30-$40 range per bin due to travel and setup.

Included in Pricing: All above pricing options are turnkey – meaning they include all labor, equipment, cleaning agents, travel to site, and disposal of waste. There are no hidden fees (no fuel surcharge, etc.). We will not charge extra for standard grime levels; if a bin is extraordinarily dirty and requires extra time, we handle that as part of the service. The prices quoted are based on current costs and assume the district contracts for the service in the next 1-2 months. Prices are subject to formal confirmation in a service agreement, but Spotless Bin Co. is committed to these estimates and will honor them for the proposal’s accepted term. If the Board desires a multi-year contract (e.g. committing to 2-3 years of service), we can also lock in these rates so the cost will not increase over that period.

Scheduling: We propose scheduling the cleaning service to coincide with trash collection schedules for maximum efficiency. For example, if the waste hauler empties the bins every Friday morning, we could perform the cleaning on Friday afternoon. This way, bins are empty (or nearly empty) when we clean, and they emerge clean and fresh for the week ahead. We will work with the district’s trash pickup calendar. If needed, we can also schedule on weekends or early mornings to avoid any public inconvenience (though typically, cleaning right after garbage pickup on the same day is simplest). We estimate cleaning all 20 bins will take roughly 1 to 1.5 hours per session with our crew. Our team will notify the designated district contact upon arrival and upon completion of each service. If desired, we can keep a log of each cleaning, noting the condition of bins and any anomalies, which can be provided in a monthly report to the Board or staff.

Pilot Program: As part of our proposal, we encourage the district to consider a pilot trial to experience the service. A suggested pilot would be 3 months of monthly service (3 cleaning visits) for all bins. This pilot could start at the beginning of a quarter (for instance, June, July, August 2025 as a trial period). During the pilot, Spotless Bin Co. will track metrics such as before/after conditions, any resident feedback (perhaps fewer odor complaints or positive comments), and we can even demonstrate a “smell test” or bacterial swab test if the Board desires quantitative proof of cleanliness. The cost for a 3-month pilot at the monthly rate would be about $600 total (3 x $200). After the pilot, the Board can evaluate the effectiveness and decide on long-term adoption. We are confident that the results will speak for themselves – often, residents quickly notice the absence of foul smells and the general improvement in cleanliness. A pilot is a low-risk way to validate the value of the program.

Additional Services and Notes

Beyond the core bin cleaning, Spotless Bin Co. can provide a few ancillary services if they fit the district’s needs, at no additional cost or nominal cost:

Bin Inspection and Minor Maintenance: During cleaning, as mentioned, we check for damages. If a bin has minor issues (loose lid hinge, missing pin, etc.), our technicians can sometimes fix it on the spot if it’s simple (we carry basic repair parts like common hinge pins or screws). We do this as a courtesy to help maintain the bins. Anything major will be reported.
Data Recording: We can tag bins with our system to keep track of service frequency. This could be useful if, for example, the district eventually expands or replaces bins – we can maintain an inventory and service history.
Community Education: If the Board is interested, we can provide a brief write-up or flyer explaining the service to residents (for example, a newsletter blurb about “Your community bins are being cleaned regularly by Spotless Bin Co. to ensure a healthier environment…”). This can help residents know that this initiative is taken by the Board and appreciate the efforts being made to keep their neighborhood clean.
Flexibility: The proposed schedule can be adjusted for special circumstances. For instance, if a big event is coming up in a park, we can shift a cleaning to just before that event for maximum effect. If a scheduled cleaning falls on a holiday or bad weather day, we will reschedule in coordination with staff promptly.

All these details will be formalized in a Service Agreement should the Board approve moving forward. The agreement will spell out frequency, pricing, and terms (including standard clauses like the ability for the district to cancel with notice if needed, etc.). Spotless Bin Co. strives to be a flexible partner, and we will accommodate the district’s needs throughout the contract term.

Findings and Expected Outcomes

Based on our analysis and experience, we anticipate the following outcomes once a regular bin cleaning program is implemented:

Dramatic Reduction in Odors: The community will notice almost immediately that the pervasive “trash smell” near parks or common areas is gone after cleanings. With continued service, foul odors should no longer be an issue brought up in board meetings or resident complaints. Especially in warm months, the difference will be night-and-day: rather than flies buzzing around smelly bins, the cans will be relatively neutral in scent, only containing the smell of the recent trash (which is removed weekly anyway). Any transient odors will be eliminated with each cleaning cycle.
Pest Deterrence: We expect to see far fewer instances of pests in and around the bins. Residents should notice less presence of flies, and park maintenance staff should find little to no maggots or cockroaches when opening the bins. The area around bins will also be cleaner (no sticky residues on the ground to attract ants, etc.). Over time, this could correlate with less need for pest control measures in parks (for example, fewer ant poisonings or fewer calls about rodents). It is a preventative measure, so the benefit is “nothing happens” – which is exactly what we want when it comes to pests and vermin (i.e., no news is good news).
Health and Hygiene Improvements: While it’s hard to measure public health improvements directly, one could reasonably expect that by removing over 99% of bacteria in the bins on a regular basis, the risk of accidental exposure to pathogens is minimized. For example, if a child at a playground touches a trash can or if a piece of trash spills out and someone picks it up, the likelihood of encountering harmful germs is much lower when the bins are routinely sanitized. We could conduct occasional surface swab tests for bacterial counts as part of quality assurance, and we anticipate those tests would show safe, low levels of common bacteria in cleaned bins versus very high counts in uncleaned ones. Overall, the community’s sanitary conditions are improved, contributing to public health (albeit in a preventative, behind-the-scenes way).
Longer-Lasting Bins and Cleaner Facilities: We will likely observe that the bins remain in serviceable condition longer. The cleaning will reveal any potential issues (like if a bin is cracking, we’ll see it sooner due to washing out) so proactive replacement can happen on the district’s terms rather than after a messy failure. Also, the appearance of the bins will be maintained – any branding or numbering on them will remain legible, and they won’t develop the typical dirty patina. This keeps the facilities (parks, streets) looking tidy. Clean bins can also reduce littering; people are more prone to use a bin if it isn’t revolting. So we may indirectly see less loose litter in parks because people are not avoiding a smelly can.
Positive Resident Feedback: We anticipate that residents will quickly appreciate this service. They may not all immediately notice (“the best sanitation work is often invisible”), but those who do will be grateful. It’s possible you’ll hear comments at board meetings or on community social media along the lines of “Have you noticed the trash cans don’t smell anymore? It’s great!” or “Our park feels cleaner lately.” This can boost overall satisfaction with the MUD’s management. It shows responsiveness to quality of life concerns. We can help the Board highlight this improvement as a selling point of living in a community that cares about even the small things like clean trash cans.
Benchmark for Other Districts: McKinney MUD No. 1 could set a trend in the region. When other neighboring communities hear about the service, it positions your district as a leader in innovation in maintenance. It aligns with the modern outlook that comprehensive sanitation is part of good governance. In a sense, it future-proofs the community against any stricter health guidelines down the line because you’ll already have a solution in place.

All these findings support the conclusion that this program will have a significant net positive impact. The relatively low cost and effort on the district’s part (since Spotless Bin Co. handles the heavy lifting) yield outsized benefits in cleanliness, public satisfaction, and asset preservation. Our research and the real-world results from other serviced communities strongly suggest that once regular bin cleaning is implemented, it becomes a valued component of the maintenance routine – one that people wonder how they did without, once they see the difference.

Recommendation and Implementation Plan

After careful consideration of the district’s needs, budget, and the benefits outlined, our recommendation is that McKinney MUD No. 1 adopts a regular trash bin cleaning program on a year-round basis, using Spotless Bin Co. as the service provider. Specifically, we advise the Board to approve the following course of action:

1. Approve a Pilot Program (Trial Period): Initiate a 3-month pilot with Spotless Bin Co., with monthly cleaning service for all 20 bins. This pilot will demonstrate the process and results without a long-term commitment. We recommend scheduling the pilot to start in an upcoming month with warm weather (to truly test odor/pest reduction in challenging conditions). For example, starting in June 2025 and running through August 2025 would be ideal. The cost for this pilot (approximately $600 total as quoted) can be allocated under the Park Improvements/Maintenance budget line or as part of the Garbage Services operational expenses. This is a minor expense relative to the $62.5k park maintenance funds and can easily be accommodated. During the pilot, we will provide the Board with a brief report after each monthly service, noting improvements and any issues. The Board members are also encouraged to observe or inspect the bins during this time to verify the improvement in cleanliness.

2. Evaluate Pilot Results and Gather Feedback: After the pilot (say in September 2025), review the outcomes. Criteria to consider:

Noticeable reduction in odors (can be assessed by staff or even via a quick survey of park users/residents).
Absence of visible grime or pest activity in/around bins.
Feedback from maintenance staff (e.g., are they spending less time dealing with trash can-related issues?).
Resident feedback if any (positive comments or reduction in complaints).
Cost and logistical ease (did the scheduling and process work smoothly?).

We expect the results to be very positive. However, if the Board has any concerns, we would address them (for instance, if monthly was too frequent or not frequent enough, or any logistical tweak needed).

3. Approve Annual Contract for Ongoing Service: Assuming the pilot meets or exceeds expectations, we recommend moving to an annual contract starting immediately after the pilot (for example, October 2025 through September 2026, or simply aligning with the fiscal year Q4 2025 into 2026). The preferred plan is the Monthly Service option (12 cleanings/year) for maximum effectiveness. This would be at the rate of $200/month for 20 bins, totaling $2,400/year as detailed. The Board can decide whether to continue month-to-month or to sign a year agreement – to encourage a longer commitment, Spotless Bin Co. can offer a slight discount or added value. For instance, if the Board signs a 1-year contract for monthly service, we can offer the 12th month’s service free of charge, effectively reducing the annual cost by ~$200 (bringing it to $2,200/year). We can formalize such incentives in the service agreement. The contract will include standard clauses allowing the district to cancel with, say, 30 days’ notice if for any reason you are not satisfied (though we are confident you will be). We aim to be a trusted long-term partner for the district, and as such, we will keep our pricing fair and service quality extremely high.

4. Funding and Budget Integration: The ongoing cost of the service should be incorporated into the appropriate budget category for future years. Based on the MUD’s budgeting structure, this type of service could logically fall under Park Maintenance (since it improves park facilities) or Maintenance & Repairs (as a preventative maintenance activity for district assets). It might also be associated with Garbage Service expenses, given its direct relationship to waste management. With an annual cost in the $2-3k range, this is well within the district’s financial capacity. For perspective, $2,400 is only about 3.8% of the $62,500 Park Improvements/Maintenance budget for FY2026 , or about 2.4% of the $100,000 garbage service revenue collected in FY2025 . This small allocation can be justified by the outsized impact on cleanliness and maintenance. We recommend earmarking funds in the next budget cycle to continue the program. Spotless Bin Co. can assist by providing an official quote or invoice in advance for budgeting purposes.

5. Implementation and Monitoring: Once the annual program starts, Spotless Bin Co. will handle implementation seamlessly. We will set a regular day (e.g., first Monday of each month, or whatever works with the trash schedule). The Board or staff liaison will get reminders from us before each service date, and a confirmation after completion. We will remain in communication to ensure everything remains satisfactory. It’s advisable that the Board assign a point of contact (perhaps the park manager or utility operations manager) to liaise with us for scheduling or any on-the-ground coordination (for example, unlocking any gated areas). We also propose a review meeting or call after the first 6 months of full service, just to touch base and ensure the district is happy with the results. Given our commitment to quality, we don’t anticipate issues, but this provides a formal checkpoint to discuss any adjustments (like seasonal frequency tweaks – e.g., perhaps in winter the Board might want to reduce frequency to bi-monthly if bins see less use – we are open to such adjustments as needed).

6. Communication to Community (Optional but Recommended): As a finishing touch, the Board may want to inform residents about the new service to highlight proactive maintenance. We can help draft a short announcement. For example, an article in the community newsletter or an email bulletin could read: “Keeping Our Community Clean: McKinney MUD No.1 has partnered with local company Spotless Bin Co. to regularly clean and sanitize all public trash bins in our parks and common areas. This initiative, funded through our existing maintenance budget, will eliminate odors and bacteria from our bins, making our shared spaces cleaner and healthier. You might notice the Spotless Bin Co. truck in the neighborhood once a month performing this service. We are proud to invest in keeping our community spotless!” Such communication not only educates residents not to be alarmed when they see the cleaning in progress, but also underscores the Board’s dedication to maintaining a high quality environment.

7. Long-Term Considerations: After a year of successful service, the Board can evaluate extending the contract. Spotless Bin Co. would be happy to continue on a multi-year basis. If the community grows (say new parks or additional bins), we will adjust the service scope accordingly with mutual agreement on pricing (typically on a pro-rata basis per bin). We foresee this service becoming a routine part of the MUD’s operations, much like mowing the grass or servicing streetlights – a regular maintenance item that yields tangible benefits.

In conclusion, our implementation plan is straightforward and designed to be minimally burdensome to the Board and staff. We handle the work; you reap the results. The pilot allows you to verify the value before fully committing, and the ongoing program ensures the district’s investment in its cleanliness is maintained continuously. We will stand by as a responsive partner, ready to address any concerns and adapt to the community’s needs. By approving this program, the Board will be taking a commendable step to enhance public health, preserve community assets, and elevate the quality of life for residents – all within the scope of the MUD’s budget and mission.

Conclusion

McKinney MUD No. 1 has an opportunity to set a high standard for cleanliness and public service by adopting regular trash bin cleaning for its community waste bins. The research and evidence presented in this proposal demonstrate that the benefits of such a program are significant: improved sanitation and health, odor elimination, pest prevention, better longevity of infrastructure, and increased resident satisfaction. All of these align with the district’s goals of maintaining a safe, attractive, and well-functioning community environment.

Spotless Bin Co. is uniquely suited to deliver this service with professionalism and care. Our eco-friendly, high-efficiency cleaning process will ensure that the district’s investment is maximized – you get a cleaner community without negative side effects like water waste or chemical runoff. We take pride in our work and in contributing to the communities we serve. As a local, veteran-owned business, we are deeply committed to Texas communities and will treat McKinney MUD No. 1 as a priority client.

Financially, the proposal is prudent and sustainable. For a relatively small annual cost, the district unlocks outsized improvements. By leveraging existing budget allocations (Garbage Service revenues and Maintenance funds), the Board can implement this service without strain on finances, essentially converting a portion of the waste management budget into a direct quality-of-life enhancement. The cost avoidance in terms of prevented problems (like bin replacements or pest issues) further underscores that this program will likely pay for itself in the long run .

We strongly believe that once this program is implemented, it will become a model for others and a point of pride for the district. Clean, odor-free bins may seem like a small detail, but they make a daily difference for residents who use the parks and take out their trash. It’s one of those services that people don’t think about until they experience the results – and then they wonder how they lived without it. By proactively addressing this often-neglected aspect of public maintenance, McKinney MUD No. 1 will demonstrate foresight and responsiveness to community wellbeing.

Spotless Bin Co. appreciates the Board’s time and consideration in reviewing this proposal. We are ready to answer any questions and can provide an in-person presentation or demonstration if that would assist in your decision-making. For example, we can arrange a demo cleaning of a few bins at no charge so you can see the process and outcome in real time. Our goal is to ensure you have full confidence in what we offer.

Next Steps: We kindly request the Board to approve the pilot program as outlined, or alternatively, approve the full program to begin in the next month. Upon approval, we will coordinate immediately with your staff to schedule the service and handle all necessary paperwork. The transition will be smooth and quick – your community could start enjoying cleaner bins within weeks of approval.

Thank you for the opportunity to present this proposal. We look forward to the possibility of working with McKinney MUD No. 1 and contributing to keeping our community spotless and healthy. Together, let’s make dirty, smelly bins a thing of the past for McKinney MUD No. 1.

Sources Cited:

Spotless Bin Co. Website – “The Dirty Truth About Your Trash Bin” (bacteria count and pest attraction) .
Spotless Bin Co. Website – Immediate Savings / Eco-friendly methods (water reclamation and eco-safe process) .
Spotless Bins (Charlotte) – Our Process (cleaning temperature and pressure details) .
Grime Guardians (Blog) – “How Regular Trash Bin Cleaning Keeps Pests and Odors Away” (pests, odors, and hygiene benefits) .
Texas Cleaning Services (Blog) – “Benefits of Regular Trash Can Cleaning” (odor elimination and rust prevention) .
City of Cincinnati Code of Ordinances – Section on Waste Disposal (requirement to keep waste containers clean/disinfected) .
McKinney MUD No.1 Approved Budget FY2026 – Key excerpts (Park Improvements $62.5k; Garbage Service Revenue; Maintenance & Repairs budgets) .
Bins So Clean (FAQ) – Water usage comparison (15 gallons by hose vs 3-5 gallons by professional system) .
Trash Bin Cleaners Direct (Industry data) – Municipal adoption of bin cleaning and efficiency (examples of cities and companies; cleaning 40 carts/hour with proper equipment) .
NYC Official Bins Pricing – Example cost of 45-gallon trash bin (~$53) .